Members and access

By default, anyone can list your church as “my church” and follow your ministries, and you only see numbers. For ministries that need protection, such as children’s and youth work, a leadership team or house groups, you can restrict access.

What the team then sees

Where you approve people, the responsible team sees the name, username, profile picture, whether your church is their main church, and the age in years of people who request access or have been admitted, never the date of birth. Who says yes to a date stays anonymous even then. Treat this information confidentially, see terms for churches.

“My church” only with approval (church admins)

1. Open Members («Mitglieder»).
2. Turn on “My church” only with approval («„Meine Kirche“ nur mit Freigabe»).
3. New people then send a request. Under Requests, choose Review («Prüfen») and approve or decline.

Anyone who was already a member when you switched stays and appears in the list as “before the switch”. Check the list and remove anyone who doesn’t belong. Declining is silent; a new request is possible after 30 days at the earliest.

Only with this approval does the setting “church people only” on ministries and events really protect anything, because otherwise anyone can add themselves as a member. Protection of minors also only counts “the same church” between adults and teenagers if both memberships have been approved.

Who sees a ministry

In the ministry under Details → Access, choose under Visible to («Sichtbar für»):

Choice	Meaning
Public («Öffentlich»)	Everyone sees the ministry on the church page.
Church only («Nur Kirche»)	Only people who listed your church as “my church”.
Hidden («Versteckt»)	Appears nowhere, neither on the church page nor on the map or in search. Only reachable via the access code.

How people follow

Under Follow choose:

• Without approval («Ohne Freigabe»): anyone who sees the ministry can follow. You only see numbers.
• With approval («Mit Freigabe»): leaders, edit and admins approve requests in the Followers tab.

Access code (link and QR code)

For hidden ministries, or to invite people specifically, create an access code. It is a link with a QR code to put up or pass on. Without a login, the link reveals nothing about the ministry. You choose:

• Code leads to a request («Code führt zur Anfrage»): the code shows the ministry, but the team still has to approve.
• Code gives direct access («Code gibt direkt Zugriff»): whoever has the code follows immediately. A forwarded photo of the QR code then opens everything.

Create new («Neu erstellen») invalidates the previous code immediately. Existing followers stay.

Events for followers only

For ministries with approval, you can set individual events to Followers only («Nur Follower»). Only approved followers then see time and place. The stricter of ministry and event always applies. Plans that people make for protected dates stay closed.

Removing someone

Removing a person from the members or followers takes effect immediately. RSVPs to future dates they may no longer see are deleted.