Services and events

Services and events always belong to a ministry. Open the ministry under Ministries; its events are in the Dates tab. Admins, leaders and edit may create and edit; only admins and leaders may delete.

There are two types:

• Service («Gottesdienst»): usually a series, for example every Sunday at 10:00
• Event: for example youth evening, course or conference, one-off or recurring

Setting up a service as a series

1. In the ministry, click + Service («+ Gottesdienst»). Prefilled: title “Gottesdienst”, Sunday, 10:00 and 90 minutes.
2. Check title, first date, start and duration (minutes).
3. Under Repeat («Wiederholung») choose weekly (with weekdays) or monthly (for example on the 1st or last Sunday).
4. Optional: Ends on («Endet am»). Without an end date the series continues.
5. Save.

Individual dates are created automatically 8 weeks in advance. RSVPs always apply per date. Times are in the church’s time zone.

Creating an event

1. In the ministry, click + Event.
2. Fill in title, description and time. Repeat: one-off, weekly or monthly.
3. Optional:
   • Image: without its own image the app shows the ministry’s cover image or logo.
   • Visible to («Sichtbar für»): Everyone (everyone who sees the ministry), Church people («Leute der Kirche») or, for ministries with approval, Followers only («Nur Follower»). See Members and access.
   • Different place than the church («Anderer Ort als die Kirche»): with name of the place (for example church hall) and address. Otherwise the church’s address applies.
   • Max. participants and registration deadline (see below)
4. Save.

Places and registration deadline

• Max. participants («Max. Teilnehmende»): once all places are taken, the app shows Fully booked («Ausgebucht»). There is no waiting list; “Interested” doesn’t count as a place. With a limit, everyone sees the total number of RSVPs (“12 of 20 places”), never names.
• Registration deadline («Anmeldefrist»): for example one day before the start. After that nobody can say yes; cancelling is always possible. The deadline applies to every date of a series.

If someone says yes via a plan with friends, that also takes a place at your date.

Cancelling or moving individual dates

In the date list of a service or event, open a date’s menu:

• Move date («Termin verschieben»): new date and start, optionally a note. Only this date changes. People who said yes and linked plans are notified.
• Cancel («Absagen»): optionally with a note (for example “summer break”). The date shows as Cancelled and people who said yes are notified.
• Image for this date («Bild für diesen Termin»): an image just for this date.

What people see in the app

People say I’m going or Interested, go together with friends and add the date to their calendar. You see per date how many are going and how many are interested, never who. See Numbers.

Not yet available

Importing dates from existing calendars (for example iCal from your church software) is planned for later. Until then, you enter dates in the admin portal.